Venture Capital Job – Executive Assistant – Lumikai Fund

Lumikai, India’s Pioneering Games & Interactive Media Fund

Executive Assistant Job Specification & Role:

About the Fund:

Lumikai combines the Latin word for “light” and the Japanese word for “tribe”.

Lumikai is the pioneering VC fund catalysing India’s gaming & interactive media revolution.

We are India’s first seed stage venture capital fund operating exclusively in India’s interactive entertainment ecosystem. We are a 100% operator driven, partner led fund with founding partners who have been in the gaming, media & entertainment business with combined experience of over 3 decades.

At Lumikai, we are building a tribe of India’s most forward thinking, creative and talented founders. The leadership team combines decades of strategic experience and sector knowledge while leveraging all-star local and global networks to help propel founders to success.

We have already backed some of India’s leading games companies including Bombay Play (building global hypersocial, cross-platform games), Loco (India’s leading game streaming platform), and Elo Elo (creator-led, social gaming, live streaming platform), Studio Sirah and several others.

Our portfolio has collectively raised ~$100M, employs 300+ people and seen co-investments from marquee global investors like Sequoia, Lightspeed, Stellaris, Krafton, Kalaari Capital, Makers Fund, Hiro Capital, Hashed etc.

As a fund, we have been investors and entrepreneurs. We have seeded companies, scaled and exited businesses, raised tens of millions, closed multi-billion $ deals and helped manage India’s biggest media and gaming exit. We are proudly backed by a consortium of the world’s iconic gaming, technology and entertainment companies.

Our Investing Philosophy and Who We Are

Lumikai invests in companies at the cross-section of technology, culture and new media in India. We actively seek companies which understand the current pulse of consumers and also build sustainable, long-standing online entertainment for both the world and local audiences. We are fascinated by future facing, transformational businesses in new media and understand the deep art and science of building gaming experiences.

We seek to build a small team of experts who share these interests and passions. We geek out about tech, love to play games, talk about entertainment trends and new products. If you want to build an investing career and this sounds like something you would enjoy, then we would love to hear from you.

As we believe great opportunities and talent can come from anywhere, diversity within our team is critical to us. We strongly believe diverse teams and perspectives lead to superior decision making, better financial outcomes and can enable higher value creation.

Job Role Specification

We are seeking an individual who can manage the schedules of our founding GPs, help manage their workload and assist in fund operations and fund admin efforts. This role will report directly into Salone Sehgal, Founding General Partner of Lumikai.

The role will be based out of Gurgaon in a hybrid role requiring work from office 3 days a week. We offer competitive market pay, medical insurance, work-from-home allowance and flexible working.

If you like start-up style environments, high degree of ownership, autonomy, independence, flexibility, a dynamic, close knit team in a fast growing fun sector, then this is the right fit for you!

Desired Skills and Experience:

Required Experience, Attributes & Skills

• Excellent communication skills
• Strong organizational skills
• Complete owner mindset
• Meticulous, with extreme attention to detail
• Laser focus and ruthless prioritization
• High deadline adherence
• Strong work ethic
• Comfortable in small teams and being agile in situations
• Ability to multi-task
• Ability to organize a daily workload by priorities.
• Strong presentation skills
• Proficiency with office productivity tools and an aptitude for learning new software and
• systems (e.g. Slack, Notion, Google Drive etc)
• 4-8+ years of experience working as an EA supporting senior executives/MD/Partners
• in a law firm, VC fund, top- tier investment bank, strategic consulting or Big 4

Favorable Attributes & Skills

• Ability to handle routine compliance tasks and legal documentation
• Previous experience in working with multiple vendors – auditors, law firms,
• accountants
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

Job Role Details

We are particularly keen on an individual who can demonstrate initiative, a very high degree of time management, and are meticulous with a keen eye for detail to help manage the schedules of Lumikai GP’s and assist in overall fund support.

Overall GP Support

• Work directly with Salone Sehgal, Founding GP to manage her work schedule and support administrative tasks for both partners in the fund
• Determine priority of matters of attention for the GP; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep GPs advised of time-sensitive and priority tasks, ensuring appropriate follow-up.
• Coordinate work with other Lumikai team as needed; in terms of helping GP’s set
• schedule
• Assist in special projects as requested by GPs.

Communication

• Draft communication on behalf of the GPs
• Answer and respond to phone calls, communicate messages and information to GPs
• Prioritize emails and respond when necessary
• Organize and prepare for weekly meetings, portfolio board meetings, team onsites
• including gathering documents and attending to logistics of meetings

Scheduling meetings, travel and logistics for partners

• Strategically manage the GP time with respect to priorities, goals, and objectives.
• Maintain GP calendars, including scheduling meetings, appointments, speaking engagements etc. Exercise discretion in committing time and evaluating needs.
• Manage GP travel (domestic and international) logistics and activities, including accommodations, transportation, and meals
• Schedule team meetings; assist in the preparation and distribution of weekly team meeting agendas
• Handle printing, faxing, mail/overnight packages, copying, filing as required.

Event planning and coordination

• Assist GPs in organising team onsites – travel bookings, planning team activities, planning meals, setting agendas etc.
• Assist GPs in organising events – Lumikai Insignia (flagship investor summit)

Documentation

• Prepare, reconcile, and submit expense reports
• Structure paper and online filing/documentation of confidential information
• Filing and maintaining corporate records, documents, and reports for the GPs and fund
• Safeguard confidential and sensitive information.